Hey, Tulsa: These 8 Office Relocation Errors Can Cost You a Lot

office being prepared for a moveYou’ve got a business to maintain. And now you have to maintain it while you’re moving it from one location to another! How do you keep your Tulsa business growing and the profits flowing while your furniture’s going out the door? That’s the big question of office relocation! Give it a wrong answer, and your productivity and profits will go out the door with the furniture.

At A-1 Freeman Moving Group, we’ve got a right answer for you – one that’s predicated on helping you steer clear of 8 blunders that we, as office relocation specialists, find all too often made:
  1. Not Planning Ahead. The first you know you’ve got to move, that’s when you should start planning for it. Unfortunately, too many businesses get started on their office relocation planning a little too late. Too late for what, you ask? Well, too late for moving companies and other providers to put together a reasonable proposal for you, let alone properly deliver the goods and services you purchase from them. Remember: too little time frequently opens the door for too many mistakes. Let the size of your company and the complexity of your move – i.e., the number of steps that must be completed before other steps can be begun – guide you in determining how soon is soon enough.
  2. Not Investigating Your Mover Completely. Office relocations are difficult. You need a moving company that’s smart enough to take care of office furniture and modular systems, computer systems and networking, office equipment, machinery, and hardware, cabling, phone systems, security systems, building permits, and ... that’s just contemplating, make sure they’re legitimate. Check https://ai.fmcsa.dot.gove/hhg/search.asp to see, first of all, that they’re U.S. Department of Transportation (DOT) licensed and insured, particularly for interstate commerce. Check the reviews at bbb.org. to find out if any complaints have been lodged against them with the Better Business Bureau. And, if at all possible, talk with other companies who’ve used them to find out how well they lived up to their contractual promises. It’s also wise to ask about their moving crews – whether they’re full-time employees or temps, whether they’ve been background checked and drug tested, and whether they follow standard chain-of-custody procedures.
  3. Not Coordinating and Communicating Sufficiently with Your Mover. Your office relocation manager must work with the project manager your moving company has provided to see that your internal team and the moving company’s team aren’t working against each other. Any [[changes in the schedule have to be properly communicated to all those involved, so that one problem doesn’t lead to all kinds of glitches and cost overruns.
  4. woman alone in empty officeNot Committing Enough Internal Staff to Your Move. The difficulty of any office relocation pretty much mandates that you recruit the help of personnel from within your firm. Choose people in each department who know their department’s needs fully and have access to applicable company records. That may not necessarily be the department head! In truth, you’re often better off asking for the help of seasoned but non-managerial staffers, as they’ll tend to take your relocation manager’s direction without argument.
  5. Not Following the Schedule. It’s seldom the case that an office relocation schedule slackens. Certainly, various stages can be held hostage for this or that reason. But what generally happens then is that the schedule gets compressed. And that generally happens because the planning got off to a late start. And what happens when you try to compensate for lost time? More people from your team and the mover’s team are forced to work more overtime hours. Everybody starts getting in the way of everybody else. Things get confusing. Mistakes are made. And who pays for all this? Yep. Better to devise a realistic schedule from the get-go and follow it.
  6. Not Budgeting Sufficiently for Your Move. Frankly, it’s tough for any company that hasn’t experienced a relocation before to know just what its move will end up costing. To leave that cost to chance, though, or to budget for it incompletely is a big gaffe! Typically, you must figure in recurring real-estate costs, soft-dollar expenses for, say, employee relocation and training, capital expenses including new furniture and office equipment purchases, moving expenses, and consulting expenses for such things perhaps as interior design and engineering. The more of your likely expenditures you reckon with at the start, the more controllable the expense of your office relocation will be.
  7. Not Having Enough Coverage. If you’ve decided to sign with a professional relocation company of any renown, the risk of property damage is slight. That said, you be prepared. Ask your mover about the coverage options they provide and select the most useful for your operations.
  8. Not Remembering to Back Up Your Data. There’s no point in recounting horror stories here. Suffice it to say that during your office relocation, your company’s material records should be backed up digitally, whenever doable. Those that can’t be digitized ought to be stowed safely in a warehouse. And your digital data ought to be backed up in the cloud. As a matter of historical precedence212, losing such data or suffering its destruction isn’t an “everyday” phenomenon. But do you really want to risk it? Then, by all means, back it up!
A great way to bypass these sorts of mistakes – or to counteract them effectively – is to employ a moving company that has a verifiable track record of successful office relocations. May we propose A-1 Freeman Moving Group right here in Tulsa? Check us out as we suggest above. Then check out our office relocation services and ...
 

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