How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There isn't any question that your business will endure a little downtime while you are moving to Tulsa, the question is how to lessen that period. Today, "downtime" describes the hours you will be offline and isolated from buyers and distributors--not the time spent literally moving furniture and equipment from point A to point B.
 

You may find 3 major elements to restricting your time offline, and whenever you implement the 3 you will be equipped to accomplish a seamless move. But here is the trick--you cannot select two out of three; there's a synchronicity to this process that demands concentration on every one of the three parts.

Point Person and Planning

If you remember a single thing from reading this, it truly is that you'll require one person responsible. And that one person's principal undertaking is to handle all the planning and logistics of the move.

Identify a budget for the move and set your point person free to interview and employ a professional office moving company in Tulsa. The following are a number of additional duties your internal “concierge” can manage.

Service providers--anybody from the paper delivery person to the internet provider--need to be aware of your move time as soon as possible, and also any variations in the range of their work. Generate a timetable of when services may be shut off in your old place and when they'll be live in the new one. Preferably, there's a couple of days overlap to make sure you are covered if there's a snafu with the actual move.

Floor Plan

Get your point person a floor plan of the new location when you have any upfit details and discuss it with the professional movers in Tulsa. These details not only helps assess prices (ground floor vs elevator, loading docks, and so forth.), yet allows the crew design the flow of the move-in. A copy of the floor plan truly will help the designers place workstations and also other accessories in front of the move and that subsequently lessens the actual loading to the area.

IT Cabinet

Consider it what you will--IT Closet, Server Room, Hall of Worry and Confusion--the earlier you identify where that spot is, your IT crew will be able to prepare for running cabling and whatnot.

Possibly, if you are moving your office you're going to be likewise springing for the latest in technology. In case you haven't upgraded your systems for a while, you are in for a wonderful shock--that substantial space you required for the existing equipment has shrunk so much that you may possibly only require a modest area committed to the IT stuff.

Now is also a good time to assess your tech accessories--the devices that defends you if something goes wrong. These consist of your power backups, surge protectors, fire extinguishers, and HVAC.

Infrastructure

Should you be utilizing the cloud and your team can function remotely through the move, you could be able to keep proceeding devoid of any online outages. When that is not your position, ensure that your moving magician has all these details under control.

The IT crew really should have all the cabling and connections for workstations, printers, and telephones confirmed and prepared for action right after the new devices enters in the door. Should you be obtaining new equipment, ensure it's all set up so they can plug it in once the workstations get there.

Taking care of All the Particulars

Your concierge handles all the internal particulars and hands-off info as required to the moving company, providers, and others that ought to be informed. This frees up the remainder of the workers to keep focusing on their real jobs as opposed to pondering exactly where they may find the files. It may also help spirits to understand that there's a single person taking care of every little thing, plus they know where to go in order to dismiss the gossip that you'll be getting rid of the free cups of coffee.

In short, if you have a strategy and the right point person and office moving company in Tulsa implementing the program, your corporate move could be seamless and worry-free.

 

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