How to Limit Downtime in a Corporate Office Move
By Julie DeLong, A-1 Freeman Moving Group
There are 3 main elements to decreasing your time offline, and if you execute all three you should be equipped to achieve a smooth move. But here's the secret--you cannot select two out of three; there's a synchronicity to the method that demands concentration on each of the 3 portions.
Point Person and Planning
If you take away one thing from reading this, it truly is that you'll require one person in control. And that one person's main endeavor is to handle all the planning and logistics of the move.
Establish a budget for the move and set your point person free to interview and hire a professional office moving company in Tulsa. Here are a number of other duties your internal “concierge” will oversee.
Service providers--everyone from the flower delivery person to your internet provider--have to be familiar with your move time as fast as possible, and also any adjustments to the range of their work. Create a timeline of when services may be shut down in your existing area and when they'll be live in the new one. Preferably, there exists a couple of days overlap to make certain you are taken care of should there be a snafu with the actual move.
Get the point person a floor plan of the new place when you have any upfit particulars and discuss it with the professional movers in Tulsa. This information will not only help calculate prices (ground floor vs elevator, loading docks, and so forth.), yet lets the crew model the flow of the move-in. A copy of the floor plan truly assists the designers place workstations and also other equipment prior to the move and that therefore reduces the actual loading in the place.
Call it what you will--IT Closet, Server Room, Hall of Worry and Confusion--the quicker you establish where that area is, your IT crew will be able to prepare for running wires and cables and whatnot.
Presumably, should you be relocating your office you will be also opting for the latest in technology. In case you haven't updated your systems for a while, you'll be in for a pleasant delight--that large room you required for all your out of date components has shrunk so much that you could merely need a small space devoted to the IT components.
Now's also a great time to assess your tech accessories--the equipment that defends you if something goes wrong. These would include your power backups, surge suppressors, fire extinguishers, and HVAC.
In case you are utilizing the cloud and your employees can function remotely during the move, you might be in a position to keep running without the need of any online downtime. When that's not your state of affairs, be sure that your moving wizard has each of these specifics under control.
Your IT staff ought to have all the wiring and connections for workstations, printers, and phones confirmed and all set for action when the new components comes in the door. If you're getting new components, make sure everything is ready to allow them to turn it on once the desks and chairs arrive.
Dealing with All the Details
Your concierge manages all the internal specifics and hands-off details when necessary to the moving company, providers, and others that ought to be knowledgeable. This frees up the rest of the staff to stay concentrating on their true jobs instead of wondering where they will locate the files. It may also help morale to understand that there will be one person taking care of everything, plus they know where to go in order to eradicate the speculation you will be getting rid of the free cups of coffee.
In short, if you have a method plus the right point person and office moving company in Tulsa employing the approach, your business move will be smooth and worry-free.
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